BYU Learning Suite does not currently support submitting the letter grade I (incomplete) during final grade submission.
If an instructor needs to give a student an incomplete grade (I), the instructor should leave the grade blank when submitting final grades. It will post as an E and the Registrar’s Office will automatically send a request for failing grade information for financial aid purposes. In that request, the instructor should click on the I option. A message will appear notifying the instructor the student’s grade will remain an E until the Registrar’s Office receives an Incomplete Grade Contract from the student. If the student sent the contract before grades were submitted, the I already appears.
Additional Information about Incomplete Grades
An I is given on a contractual basis with the instructor to students who are unable to complete work by the end of the semester or term. An incomplete grade may be given for nonacademic extenuating circumstances (serious illness, personal injury, death in the immediate family, etc.) that arise after the discontinuance deadline (the twelfth week of a semester or the sixth week of a term). To be eligible for an incomplete, the student must have attended up until the discontinuance deadline and be passing the class. If extenuating circumstances arise before the discontinuance deadline, the student should discontinue or petition through the Registrar's Office to be officially withdrawn from the class(es). The Incomplete Grade Contract should be completed and signed by the instructor before submission of the official grade roll at the end of the semester. A copy of the Incomplete Grade Contract must be submitted to the Registrar's Office. A grade of E will be posted until a valid Incomplete Grade Contract is submitted to the Registrar's Office.
Class attendance in a subsequent semester or reregistration is not permitted to make up the incomplete. In some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed. Once all the work has been completed, the instructor should complete the portion of the Incomplete Grade Contract, showing the grade earned, and submit the form to the Registrar's Office (B-150 ASB).
The instructor may designate the specific length of time the student has to complete the course requirements (not to exceed one year). If the work is not completed and the new grade submitted by the instructor within the agreed upon deadline, the I grade will be changed to an IE (the IE grade is considered and calculated as a failing grade). (To extend the contract date within the one-year deadline contact the Registrar's Office, B-150 ASB.)
Questions? Contact the OIT Service Desk (801.422.4000, email@example.com).